Program Coordinator Facilities
Company: Children's National Medical Center
Location: Washington
Posted on: October 24, 2024
Job Description:
Job Description - Program Coordinator Facilities
(2400012M)DescriptionThe Program Coordinator - Facilities will
provide administrative and program support to plan, implement and
coordinate programs, events and educational activities, and to
administer policies and procedures as well as office
management.QualificationsMinimum EducationBachelor's Degree Work
requires analytical, communication and organizational skills
generally acquired through completion of a bachelor's degree
program (Required)Minimum Work Experience5 years Experience in
program administration involving academic, medical or research
activities to acquire skills necessary to plan, coordinate and
implement a variety of program activities and events
(Required)Required Skills/KnowledgeExcellent written and verbal
communication skills.Experienced in department budget and personnel
administration and communication.Computer Skills - Excel, Microsoft
Word, Access, & PowerPointFunctional AccountabilitiesProvide
Operational Oversight
- Coordinate administrative tasks consistent with workload
requirements and available resources.
- Participate in specified divisional operations and
systems.
- Recommend and participate in development of new processes and
systems to meet departmental needs.
- Train and mentor new investigators and research staff on
processes; assist with determining work assignments, schedules and
priorities; provide work guidance and oversee the activities of one
or more processes.
- Maintain and process employee time cards and attendance
records.Manage Budget
- Participate in the development, monitoring, and reconciliation
of operating and capital budgets; (e.g., budget variance and
performance reports; budgetary interface with the grants management
office).
- Ensure availability of data for management decision
making.Committees and Meetings
- Coordinate the Activities of the Regulatory, faculty and staff
meetings; prepare meeting documentation including teleconference;
assign and distribute review material; draft minutes;
- Coordinate correspondence and maintain extensive filing
system.Administrative Support
- Serve as a liaison with internal departments, investigators,
and external collaborators and investigators; prepare and proof
complex administrative and contractual documents, correspondence,
memoranda, letters, presentations and reports; provide support with
project management activities.
- Assist with updates to the website, maintain mailing lists,
file logs.
- Coordinate and schedule office appointments, meetings and
conferences with other CNMC departments, investigators.
- Assist with other office duties as needed.
- Assist with building and testing application database.
- Assist in the development of policies and procedures for
specific departmental/functional responsibilities; develop
procedures for troubleshooting.
- Assist to develop reporting databases.
- Assist in end-user training.
- Assist in the development of on-going maintenance
requirements.
- Assist in the planning of subsequent enhancements/phases to
ensure maximization of solutions.Organizational
AccountabilitiesOrganizational Commitment/Identification
- Anticipate and responds to customer needs; follows up until
needs are met.Teamwork/Communication
- Demonstrate collaborative and respectful behavior.
- Partner with all team members to achieve goals.
- Receptive to others' ideas and opinions.Performance
Improvement/Problem-solving
- Contribute to a positive work environment.
- Demonstrate flexibility and willingness to change.
- Identify opportunities to improve clinical and administrative
processes.
- Make appropriate decisions, using sound judgment.Cost
Management/Financial Responsibility
- Use resources efficiently.
- Search for less costly ways of doing things.Safety
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Keywords: Children's National Medical Center, Frederick , Program Coordinator Facilities, Other , Washington, Maryland
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